Job Title: HR Assistant

Location: Ft. Worth, TX (On-site)

Job Type: Hourly, Non-Exempt (part-time)

Department: Human Resources

Reports To: HR Manager

Date: 2/5/2025 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the Office of Human Resources. HR Assistants may be assigned to specific areas of responsibility which are listed below and subject to reassignment.

Key Responsibilities:

• Intakes guests and information to the Office of Human Resources to coordinate services/resources of the department, acting as a gatekeeper to other HR team members.

• May be responsible for or participate in I-9 process, audits and E-verify compliance.

• May be responsible for or participate in pre-employment screening, including background check and MVR policy compliance.

• May be responsible for or participate in administering required employee training.

• Coordination of personnel files, packets, and other HR forms and documents.

• May conduct or support the hiring and onboarding process, completing all pre-hire tasks.

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

• Logs all invoices and prepares payment requests for approval.

• Provides clerical and administrative support to the HR department and dept. head.

• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

• Participates in setting individual development goals and proactively works to achieve professional/performance goals as set by supervisor.

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Specific Skills and Qualifications

• High school graduate required, some college classwork completion preferred.

• Prior related office, administrative or human resource experience preferred.

• Ability to provide proof of Work Authorization in the U.S. and proof of identity.

• Successful completion of background check is a requirement of all positions, additional education verification, employment verification and credit check may be required.

• Excellent verbal and written communication skills.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Excellent organizational skills and attention to detail in administrative work.

• Ability to work well with others, be engaging, move a group forward.

• Intermediate to expert with Microsoft Office Suite (emphasis on Word and Excel).

• Ability to quickly learn new processes and procedures.

• Experience reconciling billing accounts.

• Experience creating plans, policies, and procedures.

Physical Requirements

• Works in an office environment.

• Sits for extended periods of time.

• Uses near-visual acuity in reading written documents and statistical data.

• Uses keyboard devices and a computer monitor.

• Utilizes analytical capabilities to gather data, provide support and resolve conflicts.

• Exchanges information by telephone, computer, in writing and in person.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

About Southwestern Baptist Theological Seminary

Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America’s rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll’s unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary’s mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ’s church globally.