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Careers At Southwestern Baptist Theological Seminary
Administrative Assistant to the Dean
Department: |
Texas Baptist College |
Location: |
Fort Worth, TX
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Position Title: Administrative Assistant
Department: Texas Baptist College
Date Prepared: May 2024
FLSA Status: Hourly / Non-Exempt
Full Time
Standard of Christian Commitment
The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.
Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.
Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.
Job Summary:
To provide administrative assistance to the Dean of Texas Baptist College and its Faculty and Staff.
Essential Job Functions / Responsibilities
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Keeps supervisor’s calendar, makes appointments, schedules meetings, and makes necessary travel arrangements
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Answers a variety of routine inquiries which require knowledge and an understanding of the organization, programs, and procedures related to the work
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Assist the dean and professors in using Colleague to generate academic evaluations of advisees, when needed.
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Assist in the on-boarding related forms for salary adjustments, transfers, and employment separations of faculty, adjuncts, graduate assistants, teaching assistants, and staff. This includes filling out the required paperwork, directing the new personnel in their roles, and coordinating information between the department office and HR.
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Under the direction of one’s supervisor, keep current records on the faculty/staff including appropriate personal files, the department structure, organizational charts, rank and tenure, chairs and professorships, sabbatical leaves, and seniority.
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Assist students with paperwork for petitions, such as dropping a course, adding a conference course, taking more than 21 hours, etc.
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Attend any academic council meetings, website meetings, orientation meetings, Texas Baptist College curriculum meetings, software training meetings, administrative assistant meetings, etc., either accompanying the dean or on his behalf and the behalf of the college.
Skills / Requirements
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Proficient with computers, especially Microsoft Office applications, Word, Excel, PowerPoint, Outlook, Access, Publisher, Colleague, Weave, and Internet Explorer.
Qualifications / Education:
Supervision:
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Assist in the supervising of the TBC Office Assistant, all graduate assistants, or graders, and other staff working for Texas Baptist College.
Decision-Making Responsibilities:
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Under the supervision of the dean, daily decisions concerning the activity of the dean's office, decisions concerning faculty needs or requests in the absence of the dean, decisions concerning budget requests in the absence of the dean, decisions regarding needs and requests by the secretarial staff, decisions concerning registration in regard to closed and restricted classes, work with the dean in making decisions about computing projects and needs, etc. for the college; and ordering supplies for the office in the absence of an Office Assistant.
Exposure to Confidential Information
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Yes. Keeping of personal and confidential material pertaining to the professors, staff, and students in the college. Such materials include student grades, personal information, and confidential correspondence.
Physical Requirements
- Employment is generally in an office setting which requires personnel to be able to interact with others by various means of communicate and be able to traverse campus by any mode of personal transportation.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.
About Southwestern Baptist Theological Seminary
Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America’s rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll’s unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary’s mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ’s church globally.
What We Offer
Provided Benefits:
Southwestern offers a best in class benefit package which includes family medical, family life insurance, long-term disability, 10% retirement contribution, HSA contributions, 3 weeks of paid time off, and 14 holidays.
Voluntary Benefits:
Southwestern offers access to voluntary products such as dental, vision, additional life insurance, HSA contributions, Flex accounts, retirement contributions, short term disability, personal accident, critical care, hospital indemnity, identity theft protection and pet insurance at reduced group rates for employees and their dependents.
Campus Amenities:
Our work environment benefits from a 37.5-hour workweek which upholds a Standard of Christian Commitment and enjoys a beautifully maintained campus free parking for full-time employees, access to our libraries, recreation and aerobics center, medical clinic, cafeteria and coffee shop, faculty and staff meal plans, and Employee Tuition Benefit (up to 50% discount).
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