Job Title: Recreational Coordinator

Location: Ft. Worth, TX

Job Type: Part-Time, Non-Exempt

Department: RAC

Reports To: Christina Alexander

Date: 8/21/2025 Last Revision

Job Description

The Recreational Coordinator duties and responsibilities will consist of assisting the RAC leadership in the oversight of the RAC’s day-to-day operation as well as sports competitions and campus recreation activities. The Recreational Coordinator will assist the RAC leadership in organizing, executing, and promoting all RAC activities.

Key Responsibilities

• Welcome and orient visitors to the RAC and SWBTS campus, clearly explaining facility guidelines and encouraging engagement in recreational activities.

• Oversee the safe use of all RAC-managed areas including the gym, weight room, and aerobics room; address disputes and enforce campus/RAC policies with professionalism and courtesy.

• Organize, lead, and promote all RAC-sponsored programs and events by engaging students and staff, collaborating with campus departments, and supporting event setup and execution.

• Provide excellent customer service by responding to inquiries via RAC email, phone, and calendar management.

• Attend team meetings with RAC leadership to review policies, procedures, and address operational matters.

• Step up to oversee and run RAC operations in the absence of the RAC Manager or other leadership staff.

• Communicate effectively with instructors, referees, and other partners; assist with activity support and submit necessary contracts and invoices for third-party personnel to RAC leadership.

• Process sales of RAC concessions, memberships, and rentals accurately.

• Handle transactions for snacks, beverages, and other retail items for RAC patrons.

• Assist in maintaining a clean, organized, and well-stocked facility; monitor inventory levels and notify leadership in advance of supply needs or repairs.

• Perform additional duties as assigned, supporting the overall operations and mission of the RAC.

Supervisory/Leadership/Stewardship Responsibilities:

• Manage the control desk team by overseeing scheduling, answering questions, and supporting daily front desk operations.

• Demonstrate the ability to diffuse conflict calmly and professionally, ensuring respectful outcomes for all parties involved.

• Exhibit excellent verbal and written communication skills in all interactions.

• Demonstrate exemplary social skills and maintain considerate, respectful interactions with all members and guests.

• Enjoy engaging with individuals from diverse backgrounds, cultures, and age groups.

• Foster a humble, patient, and collaborative spirit to help cultivate a healthy and vibrant team culture.

• Exhibit a strong work ethic, personal initiative, and reliability.

• Effectively manage multiple tasks with attention to detail while contributing positively as a team member.

• Apply necessary competencies and abilities to complete tasks effectively in alignment with the organization’s goals.

• Maintain familiarity with relevant software, tools, or knowledge areas required for the role.

• Coordinate and oversee sports tournaments and intramural competitions, including registration, scheduling, team communication, score reporting, and awards.

• Ensure smooth event flow by working closely with referees, volunteers, and support staff.

• Monitor tournament logistics and troubleshoot issues on-site to minimize disruptions and maintain a positive participant experience.

• Track participation data and provide event summaries or feedback reports to RAC leadership.

• Pursue ongoing personal and professional growth in leadership and overall ministry effectiveness..

Qualifications and Skills

• High School level education completion.

• Customer Service experience preferred.

• Ability to learn and work with Microsoft Suite, payment software, and gym systems.

• Experience in principles, procedures of recreational & sport activities required.

• Ability to demonstrate safe use as well as proper techniques of weight equipment required.

• Ability to handle cash with accuracy and integrity.

• Successful completion of background check, education verification, work verification and credit check may be required.

• Ability to provide valid proof of identity and Work Authorization in the U.S.

Physical Requirements

• Works in an office environment.

• Sits for extended periods of time.

• Uses near-visual acuity in reading written documents and statistical data.

• Uses keyboard devices and a computer monitor.

• Utilizes analytical capabilities to gather data, provide support and resolve conflicts.

• Exchanges information by telephone, computer, in writing and in person.

• Must be able to carry up to 45 pounds of parts and equipment.

• Must be able to perform occasional overhead reaching, bending, stooping, twisting, and kneeling and climb 6’ ladder.

• Ability to work inside or outside.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities