Job Title: Administrative Associate, Church Residency Network

Location: Ft. Worth, TX

Job Type: Part-Time, Exempt

Department: Provost Office

Reports To: Director, Church Residency Network

Date: 1/23/2026 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

The Church Residency Network Associate provides administrative and logistical support to the Program Director of the Church Residency Network in the planning, coordination, and execution of program activities related to church-based partnerships and student engagement. This position supports the overall mission of the institution by assisting with scheduling, communication, document management, data entry, and event coordination. The role also contributes to effective management of partnership logistics, including site agreements, reporting, and coordination of student support activities, ensuring smooth operations and accurate documentation across program initiatives.

Key Responsibilities

• Assists with communication efforts, including drafting correspondence, coordinating outreach with church-based partners, and responding to routine inquiries.
• Maintains organized digital and physical records, including partnership agreements, reports, forms, and program documentation.
• Provides data entry and basic data management support for program tracking, reporting, and assessment purposes.
• Assists with planning and coordinating events, meetings, trainings, and site-based activities, including logistics, materials preparation, and follow-up communication.
• Supports logistics related to church-based partnerships, including tracking site agreements, coordinating required documentation, and assisting with reporting requirements.
• Assists with student support logistics related to program participation, including communication, scheduling, and documentation.
• Works collaboratively with program staff, institutional offices, and external partners to support program goals and timelines.
• It is the employee and supervisor’s shared responsibility to regularly meet to discuss performance, suggest job description updates, and set mutually beneficial goals.
• Performs additional tasks and responsibilities as assigned to support the team and institutional goals.
• Supports stewardship of program resources through accurate documentation, scheduling, and administrative coordination.
• Assists with responsible handling of program-related data and documents in accordance with institutional policies.

Qualifications and Skills

• High school diploma required; associate’s degree or coursework toward a bachelor’s degree preferred.
• Prior experience in an administrative support, office assistant, or coordination role preferred.
• Equivalent combinations of education and relevant experience will be considered.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks, deadlines, and priorities in a part-time work schedule.
• Proficiency with standard office technology and software (email, word processing, spreadsheets, shared document platforms).
• Effective written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with church, ministry, or higher education environments is preferred.
• Successful completion of background check, education verification, work verification and credit check may be required.
• Ability to provide valid proof of identity and Work Authorization in the U.S.

Physical Requirements

• Works in an office environment.
• Sits for extended periods of time.
• Uses near-visual acuity in reading written documents and statistical data.
• Uses keyboard devices and a computer monitor.
• Utilizes analytical capabilities to gather data, provide support and resolve conflicts.
• Exchanges information by telephone, computer, in writing and in person.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice to employees.

Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

About Southwestern Baptist Theological Seminary

Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America’s rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll’s unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary’s mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ’s church globally.