Job Title: Archive Assistant

Location: Ft. Worth, TX

Job Type: Part-Time, Hourly

Department: Library Archives

Reports To: Director of Libraries

Date: 12/10/2024 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary

Responsible for tasks which support the operation of the Archives/Special Collections section of Roberts Library.

Key Responsibilities

• Receiving in-coming calls or retrieving messages, giving information and taking messages
• Assist patrons with their research request submitted by telephone, email, and in person by searching files, computer databases, collections, finding guides, and photography archives
• Use SharePoint, ArchiveSpace, and LibScan for uploading collections and documents
• Upload files onto ContentDM using the Project Client Application
• Assist with creative displays involving research for historical background information, finding items to include in display, setting up and removing display, using creative skills to design an appealing/interesting arrangement of display items
• It is the employee and supervisor’s shared responsibility to regularly meet to discuss performance, suggest job description updates and set mutually beneficial goals.
• Perform additional tasks and responsibilities as assigned to support the team and institutional goals

Specific Skills and Qualifications

• Minimum of a high school diploma (some college preferred)
• Basic computer operating skills
• Library of Congress book shelving skills
• Request supplies and materials for the Archives/Special Collections
• Maintain administrative files for Archives
• Assist in keeping a record of new professor on campus for the Faculty files.
• Copy or scan materials for patrons and other departments on campus
• Work with confidential material in a professional manner
• Successful completion of background check, education verification, work verification and credit check may be required.
• Ability to provide proof of Work Authorization in the U.S. and proof of identity.

Physical Requirements

• Employment is generally in an office setting which requires personnel to be able to interact with others by various means of communicate and be able to traverse campus by any mode of personal transportation.
• Works in an office environment.
• Sits for extended periods of time.
• Uses near-visual acuity in reading written documents and statistical data.
• Uses keyboard devices and a computer monitor.
• Utilizes analytical capabilities to gather data, provide support and resolve conflicts.
• Exchanges information by telephone, computer, in writing and in person.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

About Southwestern Baptist Theological Seminary

Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America’s rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll’s unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary’s mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ’s church globally.