Job Title: Admissions Coordinator

Location: Ft. Worth, TX

Job Type: Full-time / Non-Exempt

Department: Office of Admissions

Reports To: Director of Admissions

Date: 11/7/2025 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary

The Admissions Office at Texas Baptist College and Southwestern Seminary is a dynamic and service-oriented office looking for an experienced individual with a strong commitment to customer service. The Admissions Coordinator is responsible for coordinating the admissions processes to ensure a seamless and welcoming experience for prospective students and their families. This position assists the Director of Admissions in administrative related tasks and supports the full-time and part-time staff members, so they can accomplish their tasks as effectively and efficiently as possible.

Key Responsibilities

• Serves as a representative of Southwestern Seminary and Texas Baptist College and its Admissions Office.

• Coordinates the entire admissions cycle, including inquiries, applications, interviews, and enrollment processes.

• Coordinates all aspects of communication and planning for the Office of Admissions to annually host 300+ prospective students and families for campus visits.

• Works closely with faculty, staff, and administration to coordinate admissions events, initiatives, meetings, and trainings, including but not limited to Preview Day, Texas Baptist New Student Dinner, Student Orientation and Registration, and others as needed.

• Maintains accurate and timely records of all admissions activities and applicant data in the institution's database.

• Produces survey data for events to increase overall campus visit reviews and ratings and create new ideas to improve guest visits and tours.

• Performs other related duties as assigned and specific to area of responsibility.

Supervisor / Leadership Responsibilities

• Assists the Director of Admissions in tasks related to accomplishing Admissions operations, communications, administration, and coordinating resources.

• Keeps supervisor's calendar, makes appointments, schedules meetings, and makes necessary travel arrangements.

• Oversees the student ambassador program by providing semester training sessions for student ambassadors and additional part-time staff that centers around tour training, hospitality, and customer service.

Specific Skills and Qualifications

• Bachelor’s degree in business administration, communications, education, or a related field is preferred.

• English required; bilingual speaking abilities (Spanish, Portuguese) also preferred.

• Successful experience in enrollment management, recruiting, office coordination, program management.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.

• Excellent written and verbal communication skills and the ability to clearly and simply articulate the value propositions of SWBTS, its degree programs, and the specific requirements for completing the application process.

• Exemplary social skills with an ability to be a part of and contribute to a collaborative team and ensure considerate interactions with all members and guests.

• Proficiency in admission-related technologies (Microsoft Office); previous experience with data management software (CRM databases) preferred.

• Effective navigation and usage of organization systems, policies, and procedures to achieve goals and performance expectations.

• Strong work ethic and initiative; ability to operate with minimal supervision.

• Acceptable driving record is required.

• Evening and weekend work is required during large-scale events and peak Admission seasons.

Work Environment / Physical Requirements

• Office Environment - May be required to reach above shoulder level for organizational tasks (e.g., retrieving files from upper shelves), bend, stoop, or reach to access lower or upper shelves.

• Ability to sit and stand for extended periods of time and move about to the office to interact with other staff members.

• Ability to use a computer and near-visual acuity in reading written documents and statistical data.

• Exchanges information by telephone, computer, in writing and in person.

• Ability to traverse campus for meetings and talk to groups while doing so.

• Moderate Lifting - Occasionally transports 20-35lbs of parts and equipment across short distances by various means (e.g., carrying by hand, cart, golf cart) to accomplish tasks.

• Ability to withstand the heat and cold of the north Texas climate.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

About Southwestern Baptist Theological Seminary

Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America’s rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll’s unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary’s mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ’s church globally.

What We Offer

Provided Benefits:

Southwestern offers a best in class benefit package which includes family medical, family life insurance, long-term disability, 10% retirement contribution, HSA contributions, 3 weeks of paid time off, and 14 holidays.

Voluntary Benefits:

Southwestern offers access to voluntary products such as dental, vision, additional life insurance, HSA contributions, Flex accounts, retirement contributions, short term disability, personal accident, critical care, hospital indemnity, identity theft protection and pet insurance at reduced group rates for employees and their dependents.

Campus Amenities:

Our work environment benefits from a 37.5-hour workweek which upholds a Standard of Christian Commitment and enjoys a beautifully maintained campus free parking for full-time employees, access to our libraries, recreation and aerobics center, medical clinic, cafeteria and coffee shop, faculty and staff meal plans, and Employee Tuition Benefit (up to 50% discount).